Category Archives: Administration

Administration

809 Newark Royal Canadian Air Cadet Squadron

1085-1 (CO)

27 September 2020

Good afternoon.

Normally, each training year we have an administration night where our cadets attend and perform all of the necessary tasks to begin. These include:

  • Filling out and signing the Annual Validation Form;
  • Completing the Detailed Health Questionnaire (for some cadets) and sending it to the Regional Cadet Medical Liaison Office;
  • Exchange of uniform items that no longer fit;
  • Signing the CO’s policies acknowledging that the cadet will conduct themselves properly; and
  • Paying for and collecting the mandatory book of Air Cadet League lottery tickets for individual fundraising

This is also the point where we find out which cadets are returning to us for their next training year and which are considering leaving the program. If your cadet isn’t rejoining us at 809 for this training year, please contact me directly at co@809cadets.ca or by phone at +1 (905) 468-7584 to discuss.

While we’re still waiting on approval to conduct in-person activities, we’re going to need to front-end some of this electronically, delay some of the in-person components, and add a few items to our process.

I will be sending a message to each of you to handle the annual validation form information, some of this information (health card numbers, for example) cannot be sent over email, so partial information will be checked to provide verification. Those cadets requiring a Detailed Health Questionnaire to be filled out will have that delivered physically for completion and submission to the Regional Cadet Medical Liaison Office.

For uniform item exchanges, we will be setting up an online form for each cadet to submit the sizes of their current uniform items and whether they fit or not. If they don’t, we’ll use the sizing information submitted for the new Field Training Uniforms to package appropriate sizes for the start of the training year. Any items that don’t fit should be bundled together so that they can be exchanged easily when we have the opportunity.

The CO’s policies will also be collected via online form.

The Air Cadet League’s lottery ticket distribution has been delayed, so this will be reviewed at a later date.

Lastly, but possibly most importantly, each cadet will be assigned an 809cadets.ca email account for access to squadron resources via Google. I will be setting this up and sending the sign-in details along with the annual validation form questions.

J Lemoine
Captain
Commanding Officer
809 Newark RCACS
Immortal!

Welcome back to 809!

Unit CO’s Letter

809 Newark Royal Canadian Air Cadet Squadron

1085-1 (CO)

27 September 2020

Good afternoon.

It’s been a bit of a rocky start with COVID-19, but we’ve gone through all of our procedures, have set up a plan and have submitted it for approval. Once we hear back, we’ll be able to start our training year. We don’t have an exact start date yet, but it’s important that we get everything set up now so that we can hit the ground running when we get the go-ahead.

There are a few shuffles in the staff and senior cadet roles this year. We still have the same officers and volunteers as last year, but they’ll be filling different spots:

Staff:

  • Commanding Officer (CO) – Captain (Capt) Jody Lemoine (Unchanged)
  • Deputy Commanding Officer (DCO) – Officer Cadet (OCdt) Dan Couroux
  • Training Officer (TrgO) – Second Lieutenant (2Lt) Ruxandra Nicolescu
  • Administration Officer (AdminO) – Lieutenant (Lt) Matt Russell, CD
  • Supply Officer (SupO) – Civilian Volunteer (CV) Joachim Dau (Unchanged)
  • Liaison Officer – Acting Sub-Lieutenant (A/SLt) Meliah Brauweiler

Senior Cadets:

  • Cadet Squadron Commander – Flight Sergeant (FSgt) Spencer Abt
  • Deputy Cadet Squadron Commander – Flight Sergeant (FSgt) Dante Bell
  • Training Warrant Officer – Warrant Officer First Class (WO1) Ethan Lett

Obviously, we’re not out of the woods with respect to the pandemic, so we’ll be operating the program a bit differently this year. We’re not going to be doing everything in-person like we were before things changed and we’re going to be operating under strict health safety control measures, but we’re going to ensure that all there’s still a lot of engaging stuff going on in-person.

This means that there will be a significant virtual component to our training this year. We understand that this is not ideal for many of us, but we’re going to make it as comfortable as possible. We’re also going to try to de-emphasize the more academic bits of our program when we’re conducting in-person activities.

With that in mind, I understand that there are some cadets who don’t have the necessary resources to participate in the virtual components of our training. Don’t hesitate to reach out to us if this is the case. We can find a way to make this work and will do what is necessary to get them participating fully.

To make this process easier for all involved, we have built our on-line infrastructure around Google’s G Suite. This gives us a number of resources, not exhaustively:

  • Google Mail: The staff and sponsorship committee already use this routinely, but we’ll be extending this to each cadet for use with squadron training.
  • Google Calendar: This already runs our events page on the web site, but will be used for cadet activity scheduling as we move forward.
  • Google Classroom: This provides a central tracker for our training and was successfully tested in May with our Level 3 and Level 4 aviation subjects review and assessments.
  • Google Meet: Simple visual presentation system for on-line training, parent briefings, staff meetings, &c.

This means that each cadet will be assigned an 809cadets.ca email address for use with squadron training. This will need to be used to connect to all virtual resources and your cadets will be expected to check it regularly. Email to and from this address is restricted to a very short list of domains, so we can ensure that interactions in this medium are controlled. We will still be posting events to the web site, for parents and guardians to track as well.

We have our first virtual instructors meeting this Monday evening with our instructors to ensure they understand the new process and will be following up with a parent meeting next week to keep everyone in the loop.

I’ll also be reaching out to all of the families individually by email and phone to make sure everyone has everything we need for a seamless start once we get the go-ahead.

Please continue below for a message from the Regional Cadet Support Unit (Central) Commanding Officer, Lieutenant-Colonel (LCol) Barry Leonard, CD. In this, he outlines some of the processes we will be following for COVID-19 prevention when we return to in-person training at the squadron.

Sincerely,

J Lemoine
Captain
Commanding Officer
809 Newark RCACS
Immortal!


CO’s Letter

Regional Cadet Support Unit (Central)

1350-0 (CO)

17 September 2020

To Cadets, Parents and Guardians, and Staff,

The safety and security of all who participate in the Cadet Program is always one of our top priorities. It is assumed that the COVID-19 pandemic could last 18 months or longer. This virus will likely return in multiple waves and continue to pose a threat to the Canadian Public. A return to normalcy is not forecasted any time soon, and we need to prepare for a new normal.

With the possible start-up of limited in-person cadet activities in October 2020, Cadet Corps and Squadrons may start conducting authorized day activities. This means that following approval from the Regional Cadet Support Unit Commanding Officer, they have followed a checklist to ensure that they are able to follow regional public health recommendations and direction. Specific guidelines and amplifying direction will be released shortly to corps/squadron staff.

It is important to note that COATS members, Civilian Instructors, volunteer and/or cadets will be required to answer the typical COVID-19 medical screening questionnaire, and sign a register to declare they have none of the symptoms outlined in the screening questionnaire for every Canadian Cadet Organizations (CCO) activity during the 2020-2021 training year.

Any adult or cadet who is ill, or becomes ill, or has been tested for COVID-19 must not participate in CCO activities until they are well or cleared to do so. This means that anyone participating in our programs should stay home if they are not well or are awaiting test results. In the event that any staff or cadet becomes ill during an activity, that individual will be sent home immediately.

We understand that there may be concerns for some adults and cadets who would be considered a higher risk as a result of a known weakened immune system. This can be the result of a number of factors such as prescribed medication, and existing medical conditions. Individuals who may identify as being at risk or are concerned, are encouraged to be speaking to their family physician to ensure that they are safe to return to regular cadet activities. The adult member or parent/guardian should then provide a note from their family physician detailing their ability to safely return to activities without any information containing personal medical conditions. A copy of this note should be retained by the Commanding Officer (CO) of the corps or squadron.

If at any point during the cadet training year you have questions regarding the precautions and procedures put in place to ensure the safety and well-being of participants please contact your corps/squadron. If a member (adult or cadet) in our Program has been tested for COVID-19, they are to contact their corps/squadron Commanding Officer immediately. The corps/squadron CO’s mission is to ensure that we can deliver the Cadet Program while maintaining safety for all. You can also contact Regional Medical Liaison Officers at 1-877-381-6857.

Thank you in advance for your understanding,

B Leonard
Lieutenant-Colonel
Commanding Officer
Regional Cadet Support Unit (Central)

Winter Procedures: Boots

Now that the wet winter weather is here, we need to take extra care to keep our HQ clean. Effective immediately, cadets are to come to training nights in civilian shoes or boots and bring their parade boots in hand. Outdoor shoes are to be left in the anteroom just inside the entrance to the building and cadets are to change into their parade boots once inside. This will avoid tracking water and mud into the building and minimize cleanup efforts.

J. Lemoine
Captain
Commanding Officer
809 Newark RCACS
Immortal!

Administration Night Tomorrow Night

Good morning!

Tomorrow night is our administration night for returning cadets. This is where we fill out all of the necessary paperwork for another training year and put everything in order so that we can get started smoothly.

As I previously mentioned in the WRO, we won’t be charging the $60 annual assessment fee for the Air Cadet League of Canada’s OPC this year, but we still need to participate in OPC lottery ticket sales. This means that you’ll need to bring $60 for your book of OPC lottery tickets, which can be recouped if you choose to sell them all.

As always, we have four fundraising nights throughout the year, but we’re changing the balance a bit by eliminating one weekend of Cadet Tag Days and adding one additional bottle drive:

14 Sep: Autumn Bottle Drive
4-6 Oct: Cadet Tag Days ($100 post-dated attendance cheque required on Administration Night)
11 Jan: Winter Bottle Drive ($100 post-dated attendance cheque required on Administration Night)
25 Apr: Spring Bottle Drive ($100 post-dated attendance cheque required on Administration Night)

Also, in order to minimize the complexity of handling cash for canteen night, we are moving to a “Canteen Card” system. Cadets can purchase a $20 pre-paid card and every canteen item will punch off $1 from the card. Cards will be available from the SSC every Wednesday in September and then on every CO’s Parade night for the remainder of the training year.

Yes, Wednesday is largely an administration night for returning cadets, but if you have a friend who is really interested in our program, don’t think that you have to wait to invite them out. Bring them out tomorrow night and we’ll be happy to have them!

J. Lemoine
Captain
Commanding Officer
809 Newark RCACS
Immortal!

Weekly Routine Orders – Week of 1 Sep 2019

Date
1 Sep 19

RO Number
19-22

CO’s Message

And so it begins…

Between summer training and family activities, I’m hoping everyone had a great summer.

September is here and we’re once again ready to begin a new training year. We’re starting things a bit slower this year and have a few changes lined up to make the squadron’s operation run more smoothly. Further details on that latter bit will be available over the next few days.

Our very first night back will be on 4 Sep at 1830 (6:30pm) and we’ll be focusing on the necessary administration and paperwork. One piece of good news related to this is that we’re scrapping the $60/year fee to join the squadron. More to come. This evening is primarily for returning cadets, but if you know anyone who wants to come out and join, we’re happy to have them out to talk to us and possibly sign up.

The following week, on Monday Night, we’re going to have a supply night. If you have uniform items that don’t fit, this is the time to come in and get them replaced.

On the Wednesday, we have the Snowbirds Airshow during the afternoon and won’t have any training during the evening. We’re still looking for a couple more volunteers to man the Air Cadets information booth for the event. It’s on the afternoon of a school day, so please don’t prioritize Cadets over school. That said, if you can afford to take the time off and come out, by all means, sign up. OCdt Couroux will be having a short Training Cell meeting that day as well. He’ll be putting out further details on this as we get a bit closer.

On Saturday, 14 Sep, we have one of our thrice-annual Bottle Drives at Van Noort Greenhouses. This is an all-hands on-deck event where everyone is expected to attend and support fundraising for squadron activities. We’ll be starting at 0900 (9:00am) and finishing at 1600 (4:00pm) helping our community and ourselves by collecting empty beer, wine, and liquor bottles. Parent volunteers for driving and sorting are welcome and appreciated.

On Sunday, 15 Sep we have our Gliding Familiarization Day at Niagara District Airport from 1300 (1:00pm) to 1600 (4:00pm) and have 10 spots available. Priority goes to junior cadets.

Our proper kick-off of the training year begins on 16 Sep with our Welcome Back BBQ followed by our first proper training night of the year on 18 Sep.

Most of the regular and optional training nights have already been added to the Events Calendar on the web site. We expect to have the full training year uploaded by Wednesday evening.

For volunteering and gliding familiarization sign-ups, the sign-up sheets can be found here.

Remember that you need to be logged into the web site to see sign-up sheets.

See you on Wednesday!

Training Night
4 Sep 19

CAF Member Dress
3B

Cadet Dress
C2B: Sgt, FSgt, WO2, WO1
C4A: AC, LAC, Cpl, FCpl

Duty Personnel
Duty Officer: Capt Lemoine

This Week’s Activities

Date Day Activity Location Dress OIC
4 Sep 19 1830-2100 Wednesday Administration Night 809 HQ (CNC) C2B/C4A Capt Lemoine

Upcoming Activities

Date Day Activity Location Dress OIC
9 Sep 19 1900-2100 Monday Supply Night 809 HQ (CNC) Civilian CI Thiffault / CV Carbone
11 Sep 19 Wednesday Snowbirds Airshow! Niagara District Airport C2B Capt Lemoine
14 Sep 19 Saturday Bottle Drive Van Noort Greenhouses (Corner of Hunter and Four Mile Creek Roads) Civilian TBD
15 Sep 19 Sunday Gliding Familiarization Niagara District Airport Civilian 2Lt Nicolescu
16 Sep 19 1900-2100 Monday Welcome Back BBQ 809 HQ (CNC) C2B/C4A Capt Lemoine

J. Lemoine
Captain
Commanding Officer
809 Newark RCACS
Immortal!

Cadet Training Year 2018-19 Begins!

It’s that time of year again! School starts on Tuesday, and Cadets starts on Wednesday. To be more specific, Wednesday, September 5th from 6:30pm until 9:15pm at our new home, the Croatian National Centre, 1416 Line 3 (corner of Line 3 and Concession 1) in Niagara-on-the-Lake.

Dress: WO2s, FSgts, and Sgts are in C2B; and FCpls, Cpls, LACs are in C4A.
dress-numbered-c2b dress-numbered-c4a

Timings: The building opens at 6:15pm and opening parade begins at 6:30pm. Closing parade is at 9pm and the building closed at 9:30pm

Registration paperwork: Returning Cadets
Please bring the following into the building with you when you drop off or pick up your cadet:

  • Health Card
  • $120.00 cash or cheque registration fee
  • Attendance Fee cheques
  • All details can be found in the Air Cadet Planner 2018-19. READ it and print a copy for yourself if you’d like one.

Registration paperwork: New Cadets
Please bring the following into the building with you when you drop-off or pick-up your cadet:

  • Health Card
  • Birth Certificate
  • $120.00 cash or cheque registration fee
  • Attendance Fee cheques
  • All details can be found in the Air Cadet Planner 2018-19
    New cadets will be given a paper copy upon registration.
  • Your cadet can come dressed as they are, or in black pants, a white collared shirt (tie optional) and black shoes. This will become their required dress until they receive their uniform, about 4-6 weeks after the registration process is complete.

Don’t forget that this weekend is the first Bottle Drive: Saturday, September 8th at the VanNoort Greenhouses (corner of Hunter and Creek Roads) from 9:00am to 4:00pm – we need ALL hands on deck: parents to drive and sort, and cadets to collect and load the trucks. Lunch is provided.

Training Night Tonight

Duty Officer
OCdt Couroux

C2B: Sgt, FSgt, WO2, WO1
C4A: AC, LAC, Cpl, FCpl

Year 2 Level 5 Cadets: File Review for the Merit Review Board process this evening. You will need to ask for your file from CI Nicolescu during a period of the evening that you are not instructing. Anticipate that this should take approx 15 mins. Any/all errors are to be reported to CI Nicolescu with post-it notes (provided) attached to document in question with note for change required. Merit Review Board (MRB) for WOII and WOI promotions is scheduled for Wed 18 Oct 17 jointly with 87 Sqn from Welland at our LHQ.

VIMY TRIP departs tomorrow! Best wishes and safe travels to all our Cadets, Staff and Sponsoring Committee members who are travelling to honour the 100th Anniversary of Vimy Ridge.

Monday Night Training is CANCELLED due to Thanksgiving Holiday – have fun and try not to eat too much turkey. We’ll see you back next Wed.

A reminder to cadets and parents: please ensure there is an Officer on-site before leaving your cadet at the Squadron. Our cadets need to be supervised while at cadet trg and inside the school. The Duty Officer is at the squadron by 615pm – but must open all rooms/lights etc and cadets should not arrive prior to 620pm.

Registration Paperwork

For those cadets that have not returned their registration paperwork, please bring it in tonight and meet with Mrs Lett (Sqn Treasurer) for:

  • attendance cheques and
  • CO’s Policies.

Annual Validation can be given directly to CI Nicolescu.

Either at drop-off (630pm) or pick up (9pm). Thanks!

Registration & Attendance Cheques

Duty Officer: Capt Palumbo.

NO DUTY NCM for our first night – new policy to come into effect next week.

Bring a friend! Dinner is covered.

Dress: C2B for Sgts, FSgts, WOII; C4A for Cpl & FCpls

New Recruits: come as you are – dress instructions for interim will be discussed when you arrive.

Don’t Forget: we’re at our NEW LOCATION: 1875 Niagara Stone Rd  Niagara-on-the-lake, ON (Front doors of the Royal Elite International Academy) Doors will be locked, an 809 FSgt will let you in.

ALL documents pertaining to registration will be available upon arrival. For returning cadets, look online under cadet resources to find the most up to date CADET PLANNER and ANNEXES.

ATTENDANCE CHEQUES can be brought in tonight – Mrs Lett will be on hand to process them for you. CO’s Policies will be distributed along with the SSC Letter of Understanding regarding Fundraising. CHEQUE only – no cash.

REGISTRATION FEE: $60 per cadet for the OPC-ACL Assessment fee and $60 for one book of lottery tickets (which you can resell) will be able to be paid tonight. Cash or cheque only.

 

LHQ Set-Up at REIA

We have approximately 2 weeks left of school summer vacation before we start-up again in our new location at the Royal Elite International Academy.

Capt Palumbo will be heading into the squadron space and spending some time sorting through the myriad boxes, bins and shelves we have. For those that have time during the work week (when the school is open), she would love some company aka heavy lifters.

The following dates:

  • Thurs 24th & 31st of August 1130am-230pm, and
  • Tues 5 & Wed 6th of September 1130am-230pm.

Most of the supply uniforms and admin office is already in place. It is more the training end of things – namely everything that needs to go into the gymnasium storage. As well as all the recycling from all of those boxes.

Txt Capt Palumbo if you can help out: 289-783-1942. (Just be sure to include your name) 🙂

DATES TO RESERVE NOW:

  • Wed 6 Sep 2017 Welcome Back BBQ

  • Wed 13 Sep 2017 NOTL Supper Market & Drill Team Display

  • Sat 16 Sep 2017 Bottle Drive 0900-1600hrs

  • Sun 17 Sep 2017 – Cenotaph Rededication Ceremony NOTL 1015-1145am

  • Wed 20 Sep 2017 Snowbirds at NOTL Airport