809 Newark Royal Canadian Air Cadet Squadron

1085-1 (CO)

27 September 2020

Good afternoon.

Normally, each training year we have an administration night where our cadets attend and perform all of the necessary tasks to begin. These include:

  • Filling out and signing the Annual Validation Form;
  • Completing the Detailed Health Questionnaire (for some cadets) and sending it to the Regional Cadet Medical Liaison Office;
  • Exchange of uniform items that no longer fit;
  • Signing the CO’s policies acknowledging that the cadet will conduct themselves properly; and
  • Paying for and collecting the mandatory book of Air Cadet League lottery tickets for individual fundraising

This is also the point where we find out which cadets are returning to us for their next training year and which are considering leaving the program. If your cadet isn’t rejoining us at 809 for this training year, please contact me directly at or by phone at +1 (905) 468-7584 to discuss.

While we’re still waiting on approval to conduct in-person activities, we’re going to need to front-end some of this electronically, delay some of the in-person components, and add a few items to our process.

I will be sending a message to each of you to handle the annual validation form information, some of this information (health card numbers, for example) cannot be sent over email, so partial information will be checked to provide verification. Those cadets requiring a Detailed Health Questionnaire to be filled out will have that delivered physically for completion and submission to the Regional Cadet Medical Liaison Office.

For uniform item exchanges, we will be setting up an online form for each cadet to submit the sizes of their current uniform items and whether they fit or not. If they don’t, we’ll use the sizing information submitted for the new Field Training Uniforms to package appropriate sizes for the start of the training year. Any items that don’t fit should be bundled together so that they can be exchanged easily when we have the opportunity.

The CO’s policies will also be collected via online form.

The Air Cadet League’s lottery ticket distribution has been delayed, so this will be reviewed at a later date.

Lastly, but possibly most importantly, each cadet will be assigned an email account for access to squadron resources via Google. I will be setting this up and sending the sign-in details along with the annual validation form questions.

J Lemoine
Commanding Officer
809 Newark RCACS